General Information for Artists

May 7-8, 2022

EVENT IMPORTANT DATES & DEADLINES:

IMPORTANT DATES & DEADLINES:
Accept applications: June 28, 2021
Application Deadline: March 28,  2022
Jury dates: March 29-20, 2022
Notification of acceptance: April 02, 2022
Accept invitation & purchase deadline: April 19, 2022
Wait List Released: (As deemed necessary by the show/ category by category)

EVENT DATES: May 7-8, 2022
Load In Dates: May 6th, 2022 (Friday: 12:00 PM – 8:00 PM) |
Saturday (walk-in) 7:30 AM – 8:30 AM.(only with prior approval from Director)

APPLICATION AND BOOTH FEES:
Application fee: $30
Standard booth fee: $275
Double booth fee: $550
Corner upgrade: $75
Electricity: $100
(limited availability on double booths and all upgrades)

NO SHOW POLICY
Artists who have not checked-in by 8:00 PM FRIDAY will be considered a “no-show.” No Show artists are not eligible for refunds. Assigned space(s) will be forfeited to a wait-list artist.

RAIN OR SHINE
There will be no “rain date” and fees will not be refunded in the case of inclement weather. The event will take place in rain or shine.

AWARDS
The Artist Market Jury will award Exhibitor applications based on technical ability, originality of the art, and quality of the booth display. Judging and awards will be held on Saturday for Best of Show, Fine Arts; Best of Show, Crafts; 2nd Place; 3rd Place; Honorable Mention (two) and Best Booth.

AMENITIES
– Booth Sitters are available during event hours upon request.
– Designated Festival Hotline available during event hours regarding assistance, emergencies, questions, concerns, etc.
— Friday load-in
– 24 Hour on-site Security

ADVERTISING & PROMOTION
– AFFPS is among the top award-winning art festival organizations in the southeast.
– With three events named in the TOP 100 of Arts Festivals in the nation.
– Voted Best Festivals by local media
– A holder of the only Guinness World Record by any arts festival organization in the U.S.
– AFFPS employs professional marketing strategies including:
– PR and online media platforms
– Print and online media ads
– Radio and TV
– Billboards, banners, posters, and yard signs
– Extensive business partner collaboration
– Social media
– Dedicated interactive website
– Direct mail
– 300+ online calendar entries

PARKING
Free parking is available for both artists and festival guests within close proximity to Roswell City Hall.
Parking on the residential streets around the park is not permitted.

LOAD IN/LOAD OUT
Artists will be able to unload near their booth during set-up and tear down. Artists can load-in only during the designated times and must check-in with a photo ID. All work must be dollied/wagoned in, as we will be setting up in the park. Therefore, we depend upon artists’ cooperation to keep traffic moving at a pace that will allow everyone equal time to set-up. We ask that upon arrival at your booth location you unpack then move your vehicle before you start set-up. Artists will be responsible for hand carting in additional merchandise after the designated load-in time. We will be setting up inside the park, and all work must be dollied or wagoned in, (there is a sidewalk to follow) to your spot.

WAITLIST
A waitlist will be maintained. Selected waitlisted artists may be contacted when the Wait List is released one day prior to the event date.

NO SHOW POLICY
Artists who have not checked-in by Friday at 8:00 p.m. will be considered a “no-show.” No Show artists are not eligible for refunds. Assigned space(s) will be forfeited to a wait-list artist.

RAIN OR SHINE
There will be no “rain date” and fees will not be refunded in the case of inclement weather. The event will take place in rain or shine.

SALES TAX
Artists are responsible for collecting and reporting Sales Tax. A Sales Tax reporting documents are provided to participating artists at check-in at the event.

HOW THE FEES ARE USED
All AFFPS Festivals support the Georgia Foundation for Public Spaces, a not-for-profit organization dedicated to building a stronger arts community. The GFPS provides scholarships for artists to help them with their artistic career

RULES AND REGULATIONS

1. The Festival provides only the ground space for exhibits. Each Exhibitor must provide and prepare his/her own displays. We require Exhibitors to use white top tents of EZ UP quality or higher. All tents must be weighted (40 lbs. per tent leg min.). Set up will be on grass/ mulch (inside the park) Everyone must dolly/ wagon in.
2. Two weeks prior to the Festival, Exhibitors will be notified of their site location and detailed setup information. Plan to set up your booth on Friday.
3. After unloading Exhibitor vehicles must be moved to designated parking. Vehicles will not be permitted to remain in the exhibition space during the Festival, nor may they enter the Festival grounds until approved by the Festival Committee.
4. Exhibitors shall be responsible for obtaining any required licenses, permits, or approvals under state laws applicable to his/her activity at the Festival and for paying any taxes, sales taxes, fees, or other charges that may be applicable to any Exhibitor’s activity at the Festival.
5. The Festival is a rain or shine event. Cancellations prior to the due date must be made in written form and submitted by mail or email received by AFFPS 60 days prior to the event. By mail: send to P.O. Box 422571, Atlanta GA 30342. By email: to info@affps.com. No refunds will be given for cancellations after the 60-day deadline date or no-shows. All refunds will incur a $50 administration fee. Jury Exempt spaces are none-refundable.

Coronavirus update:
Refund Policy during the Coronavirus: Effective March 20th, 2021
During this time of uncertainty, in the event that we are required by the City to cancel the event, both booth fees and application fees will be transferred to the next (same) event for 2022. (No artist will lose any fee’s associated with this event).

In the occurrence that the event has to be canceled, postponed or, suspend, as a result of a pandemic such as the COVID Pandemic of 2020. Full credit for the upcoming show will be given and a Zapp code will be generated.

6. The Festival reserves the right to cancel an Exhibitor’s contract. The Festival may require the Exhibitor to leave the Festival at any time if the Exhibitor is in violation of any rules and/or regulations stated herein.
7. Neither AFFPS nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor, the Exhibitor’s agents or representatives, or his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.
8. All Artist Market merchandise must be original, handmade, and created by the Exhibitor. Reproductions must be clearly identified as such. Original art must occupy at least 50% of the artist’s space. Browse bins may occupy only minimal space and must be aesthetically pleasing and not obstruct patron flow. All artwork on display must be for sale.
9. Artists may only show work in categories approved by the Jury.
10. Artists must be present with their work for the duration of the Festival. No commercial agents, dealers or salespeople may operate an artist’s booth.
11. The Artist Market Jury will award Exhibitor applications based on the originality of the art and quality of the booth display. Judging will be done on Saturday for all awards.

WAITLIST
A waitlist will be maintained. Waitlist applicants can be accepted up to and on the day of the Festival.

 

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